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Special Events Coordinator


  • Oceanside Museum of Art
  • 05/01/22
  • Oceanside, CA
  • 92054
  • 20-25 / Hourly
  • Full-Time
To apply for this position please email your cover letter and resume to jobs@oma-online.org.

Oceanside Museum of Art is looking for a talented individual to join our museum team as Special Events Coordinator. This position will work as the main point of contact for all potential facility rentals and in-house museum events. The Special Events Coordinator will work with clients and is responsible for sales, planning, and all operational tasks associated with museum rentals. The coordinator will work directly with all rental clients to answer all questions about policies and procedures, confirm booking, and will maintain accurate records and budgets for all rentals.

The Special Events Coordinator will meet with OMA team to discuss trends, determine future opportunities, and assist with marketing the museum for rental opportunities. The coordinator will serve as on-site event host during all booked facility rentals and must be able to work weekends.

This position is also responsible for a host of in-house museum events for various departments including development, membership, and public programming. They will work in coordination with OMA team to facilitate planning, layout, coordinating food and beverage and dcor.

Knowledge and interest in the arts is encouraged and the ability to thrive in an exciting, fast-paced environment is necessary.

This position reports directly to the Development Manager.

Qualifications

Previous event management experience
Excellent customer service and interpersonal skills with a take-charge, high-energy attitude
Excellent organizational and problem-solving skills and the ability to manage multiple tasks and priorities in a fast-paced environment while remaining detail oriented
Experience in marketing and/or media relations a plus
Experience in being the on-site point of contact for rental clients

Primary Duties

Work as the main point of contact for all potential rental clients from the initial inquiry to the completion of the event which includes, but is not limited to: answering questions, scheduling site visits and walk-throughs, outlining all rental event logistics, creation and completion of contracts, confirming deposits and payment, and serving as the main point of contact onsite for the duration of each secured rental at the museum.
Collect payment for all rentals and submit payment to museum accounting staff.
Coordinate with OMA staff (Visitors Services Coordinator, Director of Education and Public Programs, and Facility Manager) for museum related events.
Must be able to lift 35 pounds.
Nights, weekend, and occasional holiday hours required

About OMA:

Since 1997 OMA has served as an anchor and catalyst for change in North County San Diego by serving as the premier art venue along the cultural corridor between Los Angeles, San Diego and Tijuana. OMA's exhibitions showcase artists works, presenting innovative and dynamic exhibitions of significant local and regional art as well as exhibitions of national and international interest. The museums galleries are redesigned for each exhibition, surprising visitors with a fresh, exciting visual transformation for every new installation.

Job Type: Hourly part time position, estimated 24 - 30 hours weekly. Hours vary and include nights and weekends
Compensation: $20-$25 an hour based on experience.
Required education: Minimum high school diploma or equivalent
Preferred: Event management, and or hospitality experience, sales experience a plus

Oceanside Museum of Art (OMA) is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.


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